DYS Analytics, Inc., a provider of innovative products and services that manage todayÆs top messaging platforms, announced that it has shipped its Email CONTROL! Enforcer for IBM Notes and Domino to tighten control over outbound email and improve the efficiency of corporate email infrastructures. Formerly code-named Email Guardian, Email CONTROL! Enforcer delivers email management features that provide the highest quality email service for all users while actively enforcing corporate policies. At several leading firms worldwide, Email CONTROL! Enforcer has helped the firm manage email hygiene by lessening so-called ôoccupational spamö û while providing IT with automated features to track, report on and, when needed, quarantine email that violates corporate policies. DYS Analytics will showcase Email CONTROL! Enforcer for IBM Lotus Notes and Domino at the Lotusphere 2007 conference, January 21-27 in Orlando FL in its booth #711.
With anti-spam and virus protection needs being addressed by numerous solutions, IT organizations are turning their attention to the equally acute issues of spiraling email operational costs, user misuse -- however innocuous -- and the need to demonstrate internal email policy compliance as a first step in meeting regulatory requirements. DYSÆ Email CONTROL! Enforcer continuously monitorsÆ messaging traffic in real-time and provides a powerful email policy compliance engine that:
- lowers email infrastructure costs û reducing trouble-tickets and demand on servers, bandwidth and CPUs,
- reduces the potential for email confidentiality breaches and related legal costs,
- prevents excessive consumption of valuable system resources,
- shrinks amount of email that needs to be archived,
- enhances user productivity by limiting email interruptions and inappropriate content, and;
- provides extensive reporting and analysis capabilities to help IT proactively manage internal and outbound email traffic
Biotech Leader: Modifying User Behavior to Speed Critical Email Delivery
At one global biotechnology leader with nearly 5000 employees, network traffic has grown alarmingly high, and IT is tasked with getting a grip over email growth. The firmÆs early deployment of DYS Email CONTROL! Enforcer lets the IT staff implement the rules and configurable workflow to ensure the best use of email and resolve policy violations in order to speed the delivery of critical email.
The firmÆs IT staff in charge of collaboration frequently sees employees not making the best use of other productivity tools. IT staff encourages employees to freely use the many Lotus Notes and Domino applications to accelerate knowledge-sharing and foster corporate agility. Yet email dialogues often take place that would be more appropriate if communicated via methods such as IBM Lotus Sametime, IBM Lotus QuickPlace or a Lotus Notes discussion database, rather than using email as a sole communication medium û particularly for large attachments. ôIn aggregate, corporate-wide, such inefficient practices have a real dollar-cost that is slowly eating away at our budget,ö said the firmÆs collaboration services team leader.
DYS Email CONTROL! Enforcer lets the firm either immediately stop a specific misuse, or gently suggest a better way to collaborate. The firmÆs goal is to use DYSÆ software to decrease IT costs while helping end users to be more productive because they donÆt have to spend time managing their burgeoning inboxes.
At another publicly-held Midwest maker of flavorings and seasonings, Email CONTROL! Enforcer is also helping IT get a grip on email traffic growth by actively managing outbound email policy adherence. Across hundreds of employees, overuse of email can consume large amounts of storage, WAN, server, and archiving resources. Before Email CONTROL! Enforcer, the firmÆs email infrastructure was bogged down by unnecessary internal email and frequent mass mailings. By deploying Email CONTROL! Enforcer, the firm gained the ability to implement reasonable email use policies that reduce overall email traffic, gently or not so gently suggest better ways to leverage its resources, and create a more efficient and responsive email environment.
About Email CONTROL! Enforcer
Email CONTROL! Enforcer is an extensible automated email policy compliance platform that implements a configurable workflow process to resolve violations. A resolution can be as benign as a gentle alert that encourages user behavior modification, to being as severe as automatically quarantining the message and alerting compliance staff to the violation. DYS has seen instances where customers aggregate email volume can be reduced by as much as 50% by enforcing email policies that are already established within that organization. The configurability built into Email CONTROL! Enforcer is designed to meet the disparate email policy needs of multiple constituents û including IT, HR, security, legal and corporate marketing.
ôNow that email is even more legally discoverable than it has ever been, organizations are finding it critical to deploy the storage, retention, archiving and search/retrieval capabilities that keep them out of hot water,ö said Michael Osterman, principal at Osterman Research. ôDYSÆ early users have found an elegant way to provide email policy enforcement thatÆs tempered with respect for user privacy and efficiency,ö he said. ôWe believe their deployments are harbingers for a trend that will accelerate in 2007.ö
ôExecutives are looking to IT to constrain spiraling IT costs, improve or maintain SLAs and provide relief from email overload and mailbox quota management, while establishing reasonable, yet firm email policy controls,ö said Stefan Mehlhorn, president and CEO of DYS Analytics. ôWe are pleased to help our customers with a platform to enforce the best use of available collaboration tools, demonstrate email policy compliance, and eliminate email resource drain by using our Email CONTROL! Enforcer solution.ö
Pricing and Availability
Email CONTROL! Enforcer for IBM Notes and Domino is available immediately as part of the Email CONTROL! Premium package and may be purchased directly from DYS. For pricing information please contact DYS at
About DYS Analytics
DYS Analytics provides innovative products and services that manage todayÆs top messaging platforms. DYS lets IT staff regain control of their IBM Lotus Notes, Domino, Sametime QuickPlace and Microsoft Exchange networks. Using CONTROL!, administration costs are slashed, service quality is improved, user policies are created and enforced, security improved and delivery issues resolved. DYS customers are large and small, global and local, including such firms as JPMorgan Chase, HSBC, Bank One, ABN AMRO Bank, Zurich Financial Services, IBM, CSC, Henkel, Novartis, PricewaterhouseCoopers, Schering, Linde Gas and GlaxoSmithKline. For more information, visit http://www.dysanalytics.com.
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