Halcyon Software, the global leader in systems management software, announced the immediate availability of Document Management System v4 for the IBM i platform. This comprehensive document management solution significantly reduces costs by automating document workflow and delivering reliable and rapid archiving, retrieval, packaging and distribution of documents held in spooled files on the IBM i system.

This updated release adds several significant new functions including the ability to easily port and convert documents from traditional document management systems including Spyview, Open Text, Magellan and Robot/Help Systems. It also has a reliable methodology for migration, including the creation and copying of configurations to multiple IBM i platforms.

An intuitive, web-based front end simplifies and speeds up the handling of archived, indexed spooled files and enables users to apply notes and export data without requiring special IBM i skills, improving visibility of key information to personnel. Data can also be remotely accessed from any location using laptops, smartphones, tablets and other mobile devices using the Apple iOS, Android or Windows operating systems.

According to Carole Chandler, Sales and Marketing Director at Halcyon Software, “This new release for Document Management System will streamline document workflow and increase efficiency across the enterprise. It provides organizations with a cost effective way to convert to Halcyon while minimizing staff resources and costs. In addition, integration with both Apple and Android devices enhances our product proposition, ensuring that our solutions remain at the forefront of technology.”

Document Management System v4 also allows the creation of multiple form overlays and templates on spooled files. This enables organizations with different operating divisions, brands or companies to centralize the generation of a wide range of documents including purchase orders, invoices, despatch notes and insurance schedules. The software automatically formats and displays the correct company name and address details in each case.

Data can be exported across different types of archived spooled files as soft copies and emailed in a variety of formats including PDF, HTML and TXT format. In addition, Document Management System has a segmenting and bundling function that enables subsets of large reports to be created and distributed to pre-defined recipient lists.

Document Management System v4 is available immediately and product pricing is tiered and based on IBM processor groups. Additionally, Halcyon operates a fair pricing policy, therefore, if an IBM customer increases the Commercial Processing Workload (CPW) of their hardware in the future, the customer will be protected against additional license and maintenance fees. Halcyon software is not priced on a CPW basis.

For additional information on Document Management System v4, visit:
http://www.halcyonsoftware.com/dms.

About Halcyon Software

Halcyon Software is a global leader in multi-platform systems management solutions that reduce the complexity and cost of monitoring critical business systems, core applications and processes. They help companies prevent business disruption, increase the efficiency of their IT services and save costs.  In most cases, Halcyon’s solutions increase IT efficiency by 30 – 40 percent, delivering significant savings and a rapid return on investment – often in less than six months.

Halcyon achieves this in three ways:

Monitoring: Halcyon’s monitoring software keeps a vigilant watch on the most critical IT systems and core applications on which business depends. IT administrators receive early warnings of any potential problems or ‘bottlenecks’ before they affect the organization.

Automating: Halcyon enables IT teams to set up ‘self–corrective actions’ to issues or problems to ensure that they never impact the business again.  IT teams can also automate regular tasks, checks or jobs which would normally be undertaken manually. This frees up valuable resources, saves costs and helps to eliminate human error. 

Reporting: Halcyon’s cloud-based reporting solution proves to management that the IT team is achieving the service levels demanded by the business or flags any issues so they can be quickly resolved. 

Halcyon’s products support IBM Power Systems servers running IBM i, AIX, Linux and Windows. With regional offices in the United States, Australia and UK, Halcyon also has a network of partners and distributors supporting territories world-wide. For further information, please visit www.halcyonsoftware.com