Infor has announced a comprehensive document management solution that enables manufacturers on the System i platform to reduce costs and errors and increase productivity. By integrating Quadrant Software's document management solutions into its ERP application, Infor can offer ERP customers an automated system to help increase productivity while reducing costs and remain compliant with Sarbanes-Oxley and other regulatory requirements, the company said.
Infor Document Management for System i, integrated with Infor's System i-based ERP solutions, provides an easy way for customers to store and control access to documents, improving workflow, enabling quicker decision making, and virtually eliminating errors caused by manual, paper-based processes, the company says.
Infor Document Management for System i has three components that help improve business operations for manufacturers. The core component of the solution is IntelliChief (developed by Quadrant Software and being offered by Infor under an OEM agreement), which enables companies to capture paper documents and manage them throughout business processes. The solution also features FastFax Servers, which fax or email documents directly from users' desktops, and Formtastic Forms and Labels, which replace pre-printed forms with electronic documents.
"Filing cabinets are a thing of the past now that purchase orders, acknowledgments, invoices, shipping documents and more are electronic with Infor Document Management," said Marc St. George, director of IT, Smith & Wesson. "By integrating with our Infor ERP, IntelliChief lets users retrieve documents from their computer screens, saving us large amounts of paper, postage, storage space, and a great deal of time."
Automating document management enables companies to further improve the bottom line by taking advantage of early payment discounts and avoiding double or overpayment of invoices. A study by research firm Aberdeen found that cost for processing invoices on paper versus with a document management system can vary up to $8 per invoice. Additionally, companies that capture invoices by scanning them early can improve their overall receipt-to-payment schedule time by 5 days over those with paper-based processes.
Infor Document Management for System i also enables users to locate original purchase orders, invoices and related documents faster and easier. Companies facing internal or external audits are able to access all necessary documents at the touch of a button. In addition, prompt consolidation and extended storage of important documents helps companies remain compliant with industry regulations like Sarbanes-Oxley.
Recent research from the Association for Information and Image Management (AIIM) has shown that 42 percent of organizations doubled their productivity from scanning and capture using a document management system. In addition, AIIM found that 43 percent of companies achieve complete payback for their solution within 12 months, and two-thirds within 18 months.
"Infor continues to demonstrate its commitment to deliver innovative software that reduces total cost of ownership for our more than 15,000 customers running on the IBM System i platform," said Kevin Piotrowski, director of System i solution marketing, Infor. "Since the announcement of our dedicated System i Organization in February, we have delivered numerous innovations such as Infor CRM i Edition, which helps companies increase revenue and customer service, and now Infor Document Management for System i."
Gary Langton, co-founder and CEO of Quadrant Software, said, "Infor is entrusting us with an exclusive deal that basically enables all their ERP XA, ERP System21, ERP PRMS, and ERP BPCS/LX customers to go paperless with IntelliChief. Not only have we invested significant resources in IntelliChief prior to this agreement, but we have plans to do even more to make this partnership a success."
Infor Document Management for System i is fully integrated with Infor's System i-based ERP products including Infor ERP LX, Infor ERP XA, Infor ERP System 21, Infor ERP BPCS, and Infor ERP PRMS. ERP integration means users have access to document management functions such as scan, index and retrieve without leaving their ERP system. For more information, visit http://www.infor.com/systemi/.
About IntelliChief, LLC
IntelliChief, LLC, a Quadrant Software company, is a leader in providing paperless process management (PPM) solutions for the IBM Power Systems (System i / iSeries) and Windows enterprises. Leveraging Quadrant Software's 20 years of expertise in the market and seamless integration with leading ERP software vendors, IntelliChief takes companies of all sizes paperless with a typical ROI of less than eight months. Users can create, capture, manage, archive, retrieve, and distribute mission-critical documents directly from their familiar ERP screens, eliminating the need for filing cabinets, storage facilities, fax machines, copiers, and paper files in general.
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Editor's Note: This Infor release has been edited somewhat from its original to include material supplied by Quadrant Software.
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